At this week’s Macworld Expo, the Microsoft Macintosh Business Unit (http://www.microsoft.com/mac) is previewing Office for Mac 2011, the next version of the productivity suite on the Mac. It’s due in the fourth quarter of the year; pricing hasn’t been announced.
Based on user feedback, the upgrade is designed to simplify how people work together, according to the MacBU. The suite has new connections to Microsoft services so you can work together more effectively, an updated user interface making tasks easier, and essential compatibility to ensure your documents look the way you made them when shared, says Eric Wilfrid, MacBU general manager at Microsoft. There are over half a million Office users worldwide, according to the MacBU.
The new co-authoring tools in Office 2011 give folks the ability to work on a file from Word, PowerPoint or Excel1 from different locations, brainstorm ideas, and stay on the same page regardless of time, geography or platform. Co-authoring improves the processes of working together, removing the pain and frustration of multiple versions, lost edits, or even trying to set a time for the group to meet, says Wilfrid. With this new feature you can keep track of your team with the Presence Everywhere feature that gives real-time status updates on who is working on the document directly in the application.
Office 2011 also delivers a connection to Microsoft Office Web Apps from the application, offering way to access and share Office documents from any machine with an Internet connection. Similar to the experience in Microsoft Office 2010 for PC users, the Office Web Apps lets you work from just about anywhere. Currently in beta, Office Web Apps are available to both home and business users (across Mac and Windows platforms) and allow documents to be stored via your Windows Live ID account or on Microsoft SharePoint Technologies.
Another big addition to the Office 2011 suite is a ribbon that’s at the core of the next-generation Office for Mac user experiences. The MacBU says it took user feedback and haven’t completely rearranged what you know and love, as the new design is an evolution of the Office 2008 Elements Gallery and uses the classic Mac menu and Standard Toolbar. You can even collapse the ribbon and the Toolbar for more screen space or for the more advanced users who rely on keyboard shortcuts.
“When you launch Office 2011, the standard toolbar and ribbon collectively represent the top 80% of the most commonly used feature,” says Han-Yi Shaw, lead program manager, MacBU. “And since the Office for Mac ribbon is a tab-based design, instead of showing you all of Office’s depth all at once, you get to choose what you’d like to expose. With the Standard Toolbar, you can perform any one of the most highly used New, Open, Save, Undo operations with a single mouse-click, without having to tunnel into a separate location or unveil another tab. Lastly, for the remaining least used 20% of functionality, it doesn’t clutter up the user interface and you can simply access them via the Mac OS X menu bar during that rare occasion when you them.”
The Office for Mac ribbon will be available across the suite. Along with the updated user interface and quick access to the Office Web Apps, the MacBU announced last August that Outlook for Mac is coming to Office 2011, replacing Entourage. Outlook for Mac is a new application that leverages the Exchange Web Services protocol and is being built using Cocoa, allowing for improved integration with the Mac OS.
Now the MacBUs says that Outlook for Mac will import .PST files from Outlook for Windows — a top customer request. In addition, as announced last year, Outlook for Mac features a file-based database with Spotlight search and back-up support from Time Machine. Outlook for Mac also provides Information Rights Management to help prevent sensitive information from being distributed to or read by people who don’t have your permission to access the content.
Also, VBA is returning to Office with version 2011 for the Mac.